Internal tools for trucking companies.
The maintenance spreadsheet, the rate calculator someone built in Excel years ago, and the whiteboard by dispatch are holding up a lot of fleets. Prized lets you replace them with internal tools you describe in plain language, starting from working templates built around fleet numbers.
Truck Fleet Maintenance & DOT Inspection Tracker
Track PM intervals, work orders, and DOT inspection deadlines so no truck misses a date.
Freight Lane Rate Calculator
Know your all-in cost per mile and which lanes actually make money.
Invoice & AR Aging Tracker
Log invoices, watch 30, 60, and 90 day aging buckets, and get a collections call list.
Hiring Funnel Tracker
See every candidate by stage and spot where your hiring pipeline leaks.
Safety Incident & OSHA Log
Log incidents and near misses with severity, days away, and an OSHA 300 style summary.
Employee Timesheet Tracker
Weekly time entry against jobs and projects, with approvals and overtime flags.
A small fleet's paperwork usually comes down to a few files: a maintenance spreadsheet with truck numbers, last PM mileage, and DOT annual dates; an Excel rate calculator with a cost-per-mile figure nobody has updated since fuel moved; and an AR tab tracking which brokers owe what. The numbers that matter are all-in cost per mile across fuel, driver pay, insurance, truck payments, and maintenance; rate per mile by lane; deadhead percentage; PM due dates by mileage; and days to get paid, with broker terms of 30 that stretch to 45 and beyond.
The failures are costly in very specific ways. A truck rolls past its PM interval because the sheet was not updated after the last service, and the repair costs five times the oil change. A backhaul gets accepted below all-in cost because the real number was not at hand when the broker called. A driver applicant goes cold because the follow-up lived in someone's inbox, and recruiting is the hardest problem most fleets have. Invoices age past 45 days because nobody owns the call list.
Purpose-built tools keep each number where the decision happens: PM and DOT dates that flag before they are due instead of after, lane profitability against a cost per mile you actually maintain, an aging list that doubles as the Friday collections call sheet, and a hiring funnel that shows where driver applicants stall. Start from a template, then prompt it into your fleet: your truck numbers, your PM intervals, your lanes.
Common questions
Can I load my current truck list and maintenance history?
Yes. The templates open with a sample fleet so you can see how PM intervals and inspection flags behave. When you start from one, you bring in your own trucks and service history, typically from the spreadsheet you keep today, and run from your real dates and mileages.
I run trucks, not software projects. How hard is this to set up?
You do not build anything in the usual sense. Open a template, look at it working with sample data, then tell Prized what to change in plain language: your PM intervals, your lanes, your cost lines. If you can describe how you run the fleet, you can shape the tool.
My cost per mile includes items your example does not show, like trailer washouts and lumper fees. Can I add them?
Yes. The template's cost model is a working example, not a fixed formula. Describe the cost lines you track and how you want them allocated, per mile or per load, and the calculator is rebuilt around your actual costs.
The tool you actually need is one description away.
Start from a template above or from a blank page: either way, you describe it and Prized builds it.