Internal tools for property managers.
The rent roll lives in Excel, work orders live in text threads, and lease expirations live on a printed list. Prized lets you replace that patchwork with internal tools you describe in plain language, starting from working templates built for property operations.
Rent Roll Dashboard
Your full rent roll with occupancy, collections, and delinquency at a glance.
Property Maintenance Work Order Tracker
Log, assign, and close maintenance requests by unit, priority, and vendor.
Lease Expiration Tracker
Every expiration for the next 12 months, with renewal status and notice deadlines.
Apartment Make-Ready Cost Tracker
Know what every make-ready really costs, including the rent lost while the unit sat.
Short-Term Rental Performance Dashboard
Occupancy, ADR, RevPAR, and channel mix per listing, with a cleaning turnover calendar.
Vendor Contract Renewal Tracker
Never miss a notice window or eat another surprise auto-renewal.
Invoice & AR Aging Tracker
Log invoices, watch 30, 60, and 90 day aging buckets, and get a collections call list.
Most management offices run the same stack: a rent roll spreadsheet updated after the 5th, a delinquency tab next to it, maintenance requests arriving by text, voicemail, and email and copied into a shared sheet when someone remembers, and a lease expiration list printed at the start of the quarter. The numbers that matter are occupancy, percent collected by the 5th, balances over 30 days, open work orders older than a week, days vacant per turn, and renewal rate.
The failure modes are expensive. A work order lost in a text thread becomes an angry owner call and a tenant who does not renew. A missed 60-day notice window puts a unit month to month at below-market rent. And when an owner asks what the turn on unit 4B cost, the answer is scattered across vendor invoices and a week of rent nobody counted, so nobody really knows.
A purpose-built tool puts each of these on rails: work orders logged, assigned, and aged in one queue by unit and vendor; every expiration for the next 12 months with its notice deadline surfaced 90 days out; make-ready costs totaled per unit including the vacancy loss. Start from a template, then shape it by prompting: add your properties, your late fee rules, your vendor list, your owner reporting columns.
Common questions
Can I import my current rent roll and tenant list?
Yes. Each template opens with sample units and tenants so you can see how it behaves. When you start from one, you bring in your own rent roll, typically as a CSV export from Excel or your accounting software, and work from your real portfolio.
I manage a small portfolio and cannot justify AppFolio pricing. Is this a fit?
That is the situation these templates were built for: portfolios where full property management software is overkill but the spreadsheets have started breaking. You open a template, adjust it by describing what you need, and pay nothing to see whether it fits before committing.
Every owner wants a different report. Can I customize per property?
Yes, by prompting. The templates show one sensible default; you describe changes like grouping by owner, adding a column for utility billbacks, or a monthly summary per property, and the tool is updated to match. Changes take a conversation, not a change request to a vendor.
The tool you actually need is one description away.
Start from a template above or from a blank page: either way, you describe it and Prized builds it.