Internal tools for physical therapy clinics.
Prized turns a plain language description into a working internal tool your front desk can use the same day. Start from a template built around clinic problems like no-shows, plan-of-care dropoff, and insurance AR, then reshape it by telling it what your clinic actually needs.
Appointment No-Show Tracker
See where no-shows cluster by provider, weekday, and visit type, and fix the schedule.
Patient Recall Tracker
Move overdue patients from due to booked with a simple recall pipeline.
Provider Schedule Planner
A color coded weekly grid of provider slots with live utilization percentages.
Invoice & AR Aging Tracker
Log invoices, watch 30, 60, and 90 day aging buckets, and get a collections call list.
NPS Tracker
Watch your NPS trend and route every detractor comment to an owner.
Hiring Funnel Tracker
See every candidate by stage and spot where your hiring pipeline leaks.
Most PT clinics run on the EMR plus a ring of spreadsheets around it: the authorization tracker with visits approved versus visits used per patient, the cancellation and no-show log the front desk keeps, the AR aging export from the billing service, and a dropoff list someone updates when they remember. The numbers that decide the month live in those files: arrival rate, visits per plan of care, evaluation conversion, and how much insurance AR is sitting past 90 days.
Those spreadsheets break in predictable ways. The auth tracker is only accurate on the day someone reconciles it, so patients hit visit limits mid-plan. No-shows get logged but never analyzed, so nobody notices that early morning evals with one particular provider fail at twice the clinic average. And the dropoff list lives in one person's file, so the patient who quietly stops coming at visit 6 of a 12-visit plan never gets a call.
A purpose-built tool holds the same data but does the work. The no-show tracker breaks misses down by provider, weekday, and visit type. The recall pipeline moves overdue patients from due to contacted to booked instead of letting them disappear. The AR tracker keeps the 30, 60, and 90 day buckets current and hands billing a call list. You describe the tool, Prized builds and hosts it, and every change after that is a sentence, not a formula.
Common questions
Can I import the schedule and billing data we already keep in spreadsheets?
Yes. Each template opens with sample data so you can click around and see how it behaves. Once you start from one, you can bring in CSV exports from your EMR or billing service, and the tool can be reshaped to match your columns. Connecting live systems comes after that; most clinics begin with a weekly export and go from there.
We are a three-therapist clinic with no IT person. How much effort is this?
You describe what you want in plain language and Prized builds the tool and hosts it. There is no server to run, no code to maintain, and no implementation project. Opening a template and adjusting it to your clinic is typically one sitting of prompting.
Our workflows are specific, like tracking visits against insurance authorizations. Can a template handle that?
Templates are working examples, not locked products. Open the closest one and tell it what to change: add an authorized-visits field per patient, track units billed per visit, flag anyone within two visits of their auth limit. It rebuilds the tool around your rules.
The tool you actually need is one description away.
Start from a template above or from a blank page: either way, you describe it and Prized builds it.