Internal tools for landscaping companies.
From spring cleanups to snow contracts, a landscaping company lives on quotes, routes, and crews. Prized turns a plain-language description into a working internal tool, and the examples below already track the things you chase every week. Open one and shape it to your operation.
Landscaping Quote Tracker
Track every bid from site visit to signed job and see your close rate.
Cleaning Crew Scheduler
Plan crew days, recurring visits, and route order on one weekly grid.
Construction Crew Scheduling Board
A week grid showing which crew is on which job site, with double-bookings flagged.
Heavy Equipment Hour Meter & Service Log
Log hour meters and service history so preventive maintenance lands on time.
Invoice & AR Aging Tracker
Log invoices, watch 30, 60, and 90 day aging buckets, and get a collections call list.
Employee Timesheet Tracker
Weekly time entry against jobs and projects, with approvals and overtime flags.
Truck Fleet Maintenance & DOT Inspection Tracker
Track PM intervals, work orders, and DOT inspection deadlines so no truck misses a date.
Hiring Funnel Tracker
See every candidate by stage and spot where your hiring pipeline leaks.
The season runs on printed route sheets, a quote notebook in the truck, a whiteboard showing which crew has which trailer, and a spreadsheet of maintenance contracts that mostly lives in the owner's head by July. The numbers that matter: close rate on quotes and how fast the estimate went out, estimated vs actual man-hours per property, whether each route makes sense or burns an hour of windshield time, and which commercial accounts are sitting at 60 days unpaid.
It breaks in spring. Forty cleanup quotes go out, follow-ups happen when someone remembers, and jobs you would have won book with whoever answered first. A mowing route inherits a new property on the wrong side of town. The mower that needed a spindle at 400 hours gets discovered at 450, on a Thursday. And the extra mulch never gets invoiced because it lived in a text message.
Purpose-built tools hold the line: a quote tracker that shows every open bid and your real close rate, a weekly crew and route scheduler, an equipment log with service intervals by hours, and an aging list for the commercial accounts. The templates below are working examples with sample properties in them. Open one, then tell Prized about your services, your crews, and your season.
Common questions
Our accounts and quotes are in Excel today. Can we start from those?
Yes. Every template opens with sample properties and jobs so you can evaluate it first. When you are ready, import a CSV of your accounts or open quotes, or start clean at the beginning of the season and let the old spreadsheet retire on its own.
I'm running crews all day. Who builds and maintains this?
You do, by typing what you want changed, the same way you would text a foreman. There is no developer and nothing to install. The template is already a working tool when you open it; most owners tune it over a few evenings until it matches the operation, then stop touching it.
We flip to snow in November. Can the same tool handle both seasons?
Yes. Ask for a season toggle, separate service types, or per-season routes and pricing. If snow work is different enough from maintenance, spin up a second small tool from the same template and run them side by side. Nothing forces one tool to do everything.
The tool you actually need is one description away.
Start from a template above or from a blank page: either way, you describe it and Prized builds it.