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Employee Timesheet Tracker.

Weekly time entry against jobs and projects, with approvals and overtime flags.

Live demo coming soonAny team · People
Demo screenshot coming soon

About this template

Weekly time entry against jobs and projects on a simple grid each employee fills in, with an approval queue for managers. Overtime and missing timesheet flags show up before payroll runs, not after. Reports total hours by project and by person for billing and job costing.

The live demo ships with sample data: A 20 person team logging hours against eight projects over six weeks, with submitted, approved, and missing timesheets, two people trending into overtime, and totals that feed a by-project hours report.

The prompt behind this template

This is the exact description the Prized agent built it from. Yours can be one sentence: the agent fills in the rest, and you refine from there.

Show the full prompt

Build a weekly employee timesheet tracker for Kestrel Fabrication, a 20-person metal shop in Tulsa where every hour gets billed to a job, used by crew members to log time and by the shop manager to approve timesheets before payroll runs. Layout: a persistent header with four stat cards: Hours This Week (646), Pending Approval (6), Missing Timesheets (3), People In Overtime (2). Below the header, three tabs. This Week tab: a grid with one row per employee and columns for Monday through Sunday plus a weekly total. Each cell shows hours logged that day; empty cells stay quiet. The weekly total turns amber at 40 hours or more and red at 45 or more. A project dropdown filters the grid. Clicking a row opens a side panel showing that person's entries grouped by job, with a form to add an entry capturing date, project, hours, and an optional note. Approvals tab: a sortable queue of weekly timesheets with columns for employee, week, total hours, overtime hours, and status shown as badges: Approved green, Submitted amber, Missing red. Each Submitted row has Approve and Reject buttons. Default sort puts Submitted first, then Missing. Reports tab: a bar chart of total hours by project over the last six weeks, a horizontal bar chart of hours by person over the same period, and a line chart of overtime hours per week across the last six weeks. Data: 20 employees with realistic names, 8 named projects such as Harbor Point Build-Out, Route 9 Guardrail, Steelcase Retrofit, and Willard Avenue Staircase, and about 180 time entries covering the last six weeks: full daily detail for the current week from the 17 people who filed, plus one rolled-up entry per person per project for each earlier week, which is plenty to draw every chart. Most people land between 32 and 40 hours a week. Plant one clear story: Harbor Point Build-Out absorbs far more hours than any other job and has pushed Dre Whitfield and Sam Okafor into 45 to 48 hour weeks for three straight weeks, so the overtime line trends visibly upward and both names show red totals in the grid. Three employees have no timesheet at all for the current week. Behavior: totals, overtime flags, and missing flags are always computed from entries, never typed in. Approving or rejecting only changes status. The demo must tell its whole story from the seeded data alone, with every chart, badge, and flag populated before anyone touches a form. Visual identity: use an emerald accent for primary actions, chart emphasis, and the active tab, on a clean light neutral base with a plainspoken shop-floor feel.

Works with your data

The demo runs on sample data. Once it is in your workspace, connect the real thing:

  • Google Sheets
  • Slack

How templates work

  1. 1. Open the live demo. It is a real tool, not a mockup.
  2. 2. Use this template to get your own editable copy.
  3. 3. Prompt changes in plain language until it fits.
  4. 4. Connect your data and share it with the team.

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