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Agency Utilization Dashboard.

See billable utilization by person and team, and catch under-booked weeks early.

Live demo coming soonProfessional services · Operations
Demo screenshot coming soon

About this template

Tracks billable and non-billable hours for every person on the team and rolls them up into weekly utilization rates against a target. Filter by department, role, or client to see who is over capacity and where hours are leaking into non-billable work. The summary table doubles as the source of truth your ops lead currently keeps in a spreadsheet.

The live demo ships with sample data: Twelve weeks of timesheet entries for a 14-person agency across 9 clients, split into billable and non-billable categories, with an 80 percent utilization target per role.

The prompt behind this template

This is the exact description the Prized agent built it from. Yours can be one sentence: the agent fills in the rest, and you refine from there.

Show the full prompt

Build a utilization dashboard for Outpost Creative, a 14-person digital agency in Portland, used by the ops lead to catch under-booked weeks before they hit revenue. Layout. A filter bar across the top: department (Design, Engineering, Strategy, Accounts), role, client, and a period selector defaulting to the last 12 weeks. Under it, four stat cards: agency billable utilization this week (74 percent against an 80 percent target), billable hours this week (about 380), non-billable share (26 percent), and people under target (5). The middle row pairs two charts: a line chart of weekly agency utilization across the last 12 weeks with the 80 percent target drawn as a reference line, and a stacked bar chart of billable versus non-billable hours by department for the selected period. The bottom region is the summary table, one row per person: name, role, department, billable hours, non-billable hours, utilization percent with a colored badge, and a small trend indicator versus the prior four weeks. A Log Hours button opens a dialog capturing person, week, client or non-billable category, and hours. Data. Seed 14 people with names and roles across the four departments, nine named clients (Cascade Health, Torch Coffee Roasters, and similar), and weekly hour summaries per person for each of the last 12 weeks: billable hours split across clients, non-billable hours split across internal, new business, admin, and time off, with capacity of 40 hours minus time off. Plant the story: agency utilization slid from 83 percent to 74 percent over the last four weeks, driven almost entirely by Design, where new business pitch hours ballooned; meanwhile engineer Priya Raman has run above 95 percent for six straight weeks and is quietly over capacity. Behavior. Utilization is computed as billable hours divided by capacity; users only enter hours. Badge colors: green at 80 percent or above, amber 70 to 79, red below 70. The table sorts lowest utilization first by default, and every filter reflows the stats, charts, and table together. The dashboard must read fully populated from the seeded timesheets alone. Style. Use an ocean cyan accent for primary actions, the target line, and active filters, on a crisp light base with generous whitespace and a numbers-first tone.

Works with your data

The demo runs on sample data. Once it is in your workspace, connect the real thing:

  • Google Sheets
  • Asana

How templates work

  1. 1. Open the live demo. It is a real tool, not a mockup.
  2. 2. Use this template to get your own editable copy.
  3. 3. Prompt changes in plain language until it fits.
  4. 4. Connect your data and share it with the team.

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